Documentation

1. Pilot

A Suez canal pilot will board the vessel at the pilot anchorage and will hand the Master the following documents:

• Declaration of State of Navigability
• Pilotage Form

2. Quarantine

The Quarantine Administration Doctor will board vessel on arrival in the Port to grant pratique. Documents required:

• Quarantine Declaration (including particulars of any sickness on board)
• Crew and passenger lists
• Deratisation exemption certificate

3. Agents

Require the following:

• Registry certificate
• Suez Canal Certificate
• Statistical Declaration (handed to Master for completion)
• Extract from the vessel's official documents and information concerning the vessel's type and her cargo
• Double bottom tanks declaration form (handed to Master for completion)
• The last Classification Certificate issued
• Bunkers on board on arrival
• Ship's daily consumption and speed

4. Maiden Transit

Three photocopies of the following documents must be submitted to the Suez Canal Authorities via SEAPACE:

• Suez Canal Special Tonnage Certificate with calculation sheets
• Capacity Plan
• General Arrangement Plan
• Engine Room Plan

In order to avoid heavy fines levied by the S.C.A., masters are well advised to take due care when completing documents required by the Canal Officials from ships in transit.

It is of the utmost importance to ensure that the cargo listed on the "statistical declaration", completed and signed by the Master, is correct, as this document is used by the Authorities in determining the applicable canal tolls.

According to the S.C.A. Rules of Navigation "erroneous information concerning the cargo carried resulting from the shipping clerk's or Masters negligence, the tolls difference will be doubled". Under the circumstances such errors could easily result in fines of tens of thousands of dollars.

IMPORTANT NOTES
Cement/clinker/gypsum carriers are always subject to local Security Control Authorities Inspection, which causes delays of at least 24 hrs to Southbound vessels.

Cargo manifest should be on board the vessel to be shown to the Local Authorities/Agents upon request.